Exhibitor Planning & Logistics
Welcome to the official planning and logistics page for exhibitors participating in the 2026 ICA Annual Meeting & Expo. This page includes important dates, logistics, and resources to help you prepare for a successful show.
What is Included in Your Booth:
Standard 8’ x 10’ Booth Includes:
- 8’ high black back drape
- 3’ high black side drape
- One (1) 6’ draped table
- Two (2) folding chairs
- One (1) wastebasket
- One (1) ID sign
Booths 100–5000 include:
- Two (2) 6’ draped tables
- Four (4) folding chairs
Corner booth edges will be marked with blue tape.
What is NOT Included in Your Booth:
The following must be ordered separately through Liberty Expo Services:
- Carpet or padding
- Electrical
- Internet
- Additional tables or furniture
- A/V equipment
- Lead retrieval
- Material handling
All additional services must be ordered through the Exhibitor Portal.
Upon registering your booth, your admin email will be sent to Liberty Expo Services. You’ll then receive access to an online exhibitor portal where you can order any booth “extras” (carpet, furnishings, additional draping, etc.) and review the full exhibitor kit.
Contact for Exhibitor Logistics:
Leslie Wolf, Liberty Expo
[email protected]| (816) 891-9500
1821 Bedford Avenue, North Kansas City, MO 64116
Booth Personnel- Required
All exhibitors must register their booth staff through their Map Dynamics online profile. This step is required to:
- Confirm your booth placement
- Upload company logo and description
- List booth personnel for name badges and onsite access
Please complete your Map Dynamics profile as soon as possible after registration. Profiles completed early ensure your company appears accurately in all event materials, maps, and digital listings. Final updates must be submitted by February 27, 2026.
Food & Beverage Policy
All food and beverage service is exclusive to Oak View Group Hospitality at the Iowa Events Center.
Outside food and beverage, including alcohol giveaways, is not permitted unless written authorization is obtained in advance.
If you plan to distribute candy or any food samples, approval is required through the Iowa Event Center.
Expo Load-In Schedule
Early Load-In (Large Equipment Only):
Monday, March 23, 2026
Important:
- Early access must be approved by ICA in advance
- Approved companies will be placed on an official access list
- No one will be allowed on the Expo floor without prior ICA approval
- Early access will not be granted onsite
Standard Move - In:
Tuesday, March 24, 2026 | 7:30 AM – 11:00 AM
Expo Hall Hours:
Tuesday, March 24 | 1:00 p.m. – 6:00 p.m.
Wednesday, March 25 | 9:15 a.m. – 10:50 a.m.
Move - Out
Wednesday, March 25 | 11:00 AM–4:00 PM
Early takedown is not allowed. All exhibits must remain in place until the Expo officially concludes.
Shipping & Receiving Logistics
Advance Shipment Information:
Ship to:
Liberty Exposition Services
1821 Bedford Ave
North Kansas City, MO 64116
Iowa Communications Alliance 2026
Company:
Booth#:
Advance Shipments Begin: February 16, 2026, between 8:00 AM & 3:30 PM
Advance Shipments End: March 18, 2026, without surcharges
Late Freight: Late Freight charges apply to shipments that arrive at the Advanced Warehouse past the deadline stated above. These shipments will be subject to courier charges in addition to late freight charges.
Direct Shipment Information:
Ship to:
c/o Liberty Exposition Services
IEC Community Choice Credit Union Convention Center
Exhibit Hall A & B
730 3rd St
Des Moines, IA 50309
Iowa Communications Alliance 2026
Company:
Booth#:
Direct Shipments Begin: March 23, 2026, beginning at 8:00 AM
Direct Shipments End: March 24, 2026, must be delivered by 4:30 PM
Overtime: Overtime charges apply to shipments that meet the following guidelines: Inbound Freight - Shipments delivered to show site before 8:00 AM or after 4:30 PM Monday through Fridays or delivered anytime on weekends or holidays. Outbound Freight - Shipments loaded after 4:30 PM on weekdays or anytime on weekends or holidays.
Electrical and Internet Orders
All orders must be placed directly through the Iowa Events Center Exhibitor Services link below.
Iowa Events Center Exhibitor Services
Attention: Carrie Petersen
730 Third Street, Des Moines, IA 50309
P: (515) 564-8036 | F: (515) 564-8001
Exhibitor Terms of Service
All exhibitors must comply with the ICA Exhibitor Terms of Service Agreement.
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